How to manually insert a Consolidated Invoice into IOR to reprocess

IOR Control Files - TAIORCOMMPAUSE.txt
Note: This same procedure can be applied to other communicating vendors just place the "invoice file" received from selected vendors communication into the root folder to be processed.

Purpose

If a communicating vendor invoice did not get processed into a consolidated invoice during the IOR process, the control file, TAIORCOMMPAUSE.TXT will allow the user to start the communcations process with the communicating vendor and pause the system to allow the placement of the consolidated invoice file in the appropriate folder, and have the system continue with the processing of the consolidated invoice file.
 

Related Topics

xxxxxx.OIN - Orgill’s consolidated invoice file for the received inventory
Communicating Vendor communications
 

Context

 
The following example of this process is clearly outline for Orgill
 
During Orgill communications, TransActPOS downloads and then copies the received files into the Data01\Orgill-Data\Year\Month\Day directory structure.  Each time that the Orgill communications starts the Data01\Orgill-Data folder is cleared of existing files.  After the download, the files which are present in the Data01\Orgill-Data folder are processed.  
 
If a xxxxx.OIN file was not properly processed but copied to the data folder, the system can be paused right after the download is complete and before the files within the folder are processed.
 
The TAIORCOMMPAUSE.TXT file signals the system to stop processing and allows the user to place the “missing” xxxxx.OIN file into the Data01\Orgill-Data folder.  Once the file is placed, the user clicks on the pause notification button thus allowing the system to proceed thus processing the OIN (consolidated invoice) for the store.
 

How To

1. Locate a copy of the unprocessed xxxxxx.OIN in the dated folder structure.
How to manually insert a Consolidated Invoice into IOR to reprocess
 
2. Within the root of the TransActPOSServer folder create a text file with the following name.   TAIORCOMMPAUSE.TXT
3. Go to Options > IOR Menu
4. Select Orgill, Inc.
5. Select Communications
How to manually insert a Consolidated Invoice into IOR to reprocess
6. Select  Invoices and Item Maintenance
7. Select Start
8. With the TAIORCOMMPAUSE.TXT in place, the system will pause with the following prompt.
How to manually insert a Consolidated Invoice into IOR to reprocess
9. At this time, copy the xxxxx.OIN file from the Data01\Orgill-Data\Year\Month\Day folder to the Data01\Orgill-Data folder using File Explorer.
How to manually insert a Consolidated Invoice into IOR to reprocess
Data01\Orgill-Data folder
How to manually insert a Consolidated Invoice into IOR to reprocess
10.  With the copy completed, return to the Program Pause screen and select OK.  The system will then process the xxxxx.OIN file and create the consolidated invoice information.
How to manually insert a Consolidated Invoice into IOR to reprocess
 
11. Evidence of the invoice is seen within the following screen which shows the Importing Item promp How to manually insert a Consolidated Invoice into IOR to reprocess How to manually insert a Consolidated Invoice into IOR to reprocess
12.  After the process has been completed, confirm that the consolidated invoice has been received.
13. Select Reports > Receipt Reports
 
14. Select the appropriate Consolidated Invoice to report.
How to manually insert a Consolidated Invoice into IOR to reprocess
15. Select Complete Invoice to view its contents
.
How to manually insert a Consolidated Invoice into IOR to reprocess
16. This completes the task.