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  (c) Profile Systems Design Group, Inc. 2024  Build: 4.008.733  Help ID: 585

Import Items

Properly formatted files can be imported into TransActPOS with new or changed information.
 
 
Import Items
1

Locate the import file by selecting
the Import File Ellipse (...)

1. Locate the import file by selecting the Import File Ellipse (...)
The system will present the File Explorer utility allowing the user to select the file type and name of the file to import. 
Change the "Files of type" from the default of Tables to Excel Spreadsheet, if required.
Select Select to return to the Import Screen.
 
 
 
 
Import Items
1

By default all fields
should be checked

1. By default all fields should be checked
By default, all item field properties are checked to be updated if changes have been made. You may uncheck certain fields if you wish.
2

Check the Add New Items option

2. Check the Add New Items option
If the Add New Items option is not selected, the system will only update existing items within the inventory that match the cItemID value.  Unchecked, items that are not already in the TransActPOS IC module will not be added to the system.
3

Validate cItemID

3. Validate cItemID
If the Item ID may have been changed, check the Validate box to check the Item ID with the Item Number.
4

On-Hand - How to post?

4. On-Hand - How to post?
If the On-Hand value in the import file is to be ignored, select No Update.
If the On-Hand value in the import file is a physical quantity select the Physical radio button
If the On-hand value to the import file is to be added to the current on-hand in the inventory, check the Receipt option to add the value to the existing inventory.
 
5

Choose the default
values for New Items

5. Choose the default values for New Items
Select the default Item Type (typically = Stock) for all items being imported. This is value is used if the Item Type is not indicted within the import file.
Check the Taxable option and select the related Tax Class (Typically = TAX). This is value is used if the Taxable status is not indicted within the import file.
6

Assigned Link Code

6. Assigned Link Code
Enter a Sales Link Code if appropriate for all the items in the file.
 
7

GL Accounts

7. GL Accounts
The GL Accounts can be modified for the selected import file otherwise the system will assign the default system values as indicated within the System > Company Setup GL Pages 1, 2 & 3.
 
8

Click on Import to start the
import process as configured.

8. Click on Import to start the import process as configured.
When finished configuring the import settings, select Import to process the selected file.
 
Upon selecting the Import button, the system will present the Item Import Review Form which allows the user to review the contents of the file prior to the actual import into the inventory file.
Import Items
1

Questionable values can
be presented by the system
with a red box

1. Questionable values can be presented by the system with a red box
In this example, the UPC within the import file (source file) is incorrectly formatted and fails the validation process within the Item Import Review Form.  This incorrect UPC format will be imported into the system but as a SBC value. 
If this is a correctable issue within the original import file, select Cancel Import and repeat this process once the source file is corrected.
2

Select Accept Import to
begin the import process

2. Select Accept Import to begin the import process
Once the Accept Import is process, the system will import the source file as configured within the preview screen.
 
Upon further examination of the import file, the system will verify the units of measure found within the import file.  If this issue is presented, add the indicated units of measure to the system within IC > Support File > Units of Measure then return to the process.
 
The system will automatically generate the TAError.XLS file in the folder from which the import file was selected for your review.
 
A quick way to address this Unit of Measure issue is to go to another workstation and add the missing Unit(s) of Measure, and then return to the workstation that is importing the file.  Go to IC > Support Files > Units of Measure to create new units.
 
 
System system will post groups of 1,000 items and then repeat the process until all items are imported into the system's Inventory Control module.
 
This completes the process of importing items into the IC module from a source file.