The Receive PO function processes outstanding purchase orders and return orders. Upon completing the receiving process, inventory levels are automatically updated according to the type of order processed.
As with other purchase order processes, the receiving of purchase orders begins with the selection of an existing purchase order. Simply select the Find button to locate the purchase order in question.
Once the correct order has been located, choose the Select button to load the purchase order into the receiving screen.
The receiving screen contains much of the same information as seen within the Purchase Order Detail screen. Additional information includes the "Previous" and "Received" columns located in the top right of the screen. The Previous column indicates any previous receipt of items for the current purchase order while the Received column indicates the receiving activity during this receipt session.
Another new feature is the Freight/Handle tab. If you look at the bottom right, there is a tab titled Freight / Handle. This tab displays the freight cost and the handling cost for the items in the PO, instead of having freight displayed as one amount.
Receive
Selecting the Receive button allows the user to receive the purchase order completely or per line item.
To receive the purchase order in full, simply respond Yes to the prompt below and the system will automatically receive the purchase order and update inventory levels.
The system will then position the cursor within the received field of the purchase order, requiring the user to indicate the quantity of product actually received.
After entering the received quantity, the user’s cursor is placed within the cost field to confirm the cost of the received inventory.
After confirmation of the item cost is made, the user may select the Next, Prior, or Locate button to proceed to the next item to process. Upon posting the quantities of received merchandise, select Save to complete the update process.
Once saved, the screen will pop up asking to generate and print a report for the order.
The system will then ask if you want to print the labels coordinating with the PO items.
If you answer No to the "Receive this Purchase Order in Full?" message, the screen will open up, allowing you to enter the received amounts manually.
If you accidently received the po, you can go through the same process as above and will get an additional option of reverse reciept.
