(c) Profile Systems Design Group, Inc. 2024 Build: 4.008.727 Help ID: 1021
GL Accounts
The GL Account button appears on multiple screens throughout the TransActPOS system. After the GL Account has been created, only the description can be changed. If the account needs to be edited, simply delete and then reenter into the system.
The List screen contains a listing of all accounts maintained within the system.
The Properties screen allows the user to edit the Description of the account. You can also make the GL Account selected available for Paid Outs, Paid Ins, Payment Discounts, and/or Credit Discounts.
The Paid Outs option is used when paying an expense
Selecting the Paid Out option indicates a withdrawal of cash will be used to pay an expense. The account with the "Paid Out" option checked will be available for selection during the POS > Payment (F8) > Paid Outs process.
Paid Ins are typically the deposit of a none Accounts Receivable payment
A Paid In can be used for the receipt of a payment that is not related to an Accounts Receivable payment. For instance, the posting of a manufacture's rebate check can be posted in this manner with an option to change the general ledger account to which the posting will be credited. (Debit: Cash / Credit: Expense) Additional details are found at POS > Payment (F8) > Paid Ins.
Paid Ins: Debit to Cash (Increase in cash)
Revenue Source (other income accounts, like spiffs, loans, etc.)
Payment Discounts may be posted during a payment posting
A Payment Discounts account is utilized when posting a Payment Discount during the payment discount process. By default, the Payment Discount account is established within Company Setup > GL Page #. This optional account established within the Chart of Accounts can be used to redirect the payment discount to a different account. For instance, if this payment discount was actually a barter to pay for "Advertising", the Advertising General Ledger account should be included within the TransActPOS Chart of Account with the "Payment Discounts" account should be checked.
Payment Discounts: Customer (expense from early payment discount)
Credit Discounts can be posted during a credit posting
Similar to Payment Discounts, the Credit Discount account may be selected from the drop down within the credit posting screen to redirect the discount value to a different general ledger account.
The Work Area Suffix option allow this Account to have a Suffix added
If the Work Area Suffix is selected and the workstation has a Work Area indicted, the general ledger distribution account will have the indicted Suffix added to the account within the General LEdger Distribution account. Go to Work Area's and Sales Link Code's Influence on General Ledger Distribution for additional information and examples.
The Account field may contain a numeric or alpha value representing the account. The Account field will be used during the release process to summarize like accounts.
The "Available for" boxes allow the various GL Accounts to be used in different areas. Within the Company Setup, you can specify default GL Accounts for various functions. Checking these boxes allow the user some freedom in assigning an account different from the default to the function.
Print List
Print List button send a listing of accounts to the workstation's report printer.
