The GL Account button appears on multiple screens throughout the TransActPOS system. After the GL Account has been created, only the description can be changed. If the account needs to be edited, simply delete and then reenter into the system.
The List screen contains a listing of all accounts maintained within the system.
The Properties screen allows the user to edit the Description of the account. You can also make the GL Account selected available for Paid Outs, Paid Ins, Payment Discounts, and/or Credit Discounts.
The Account field may contain a numeric or alpha value representing the account. The Account field will be used during the release process to summarize like accounts.
The "Available for" boxes allow the various GL Accounts to be used in different areas. Within the Company Setup, you can specify default GL Accounts for various functions. Checking these boxes allow the user some freedom in assigning an account different from the default to the function.
Examples
Listed below are some examples of when you could use Paid Ins, Paid Outs, Payment Discounts, and Credit Discounts:
Paid Outs: Credit to Cash (Decrease of cash)
Expense (Window Washing, Meals, Fuel, etc.)
Bad Check
Paid Ins: Debit to Cash (Increase in cash)
Revenue Source (other income accounts, like spiffs, loans, etc.)
Payment Discounts: Customer (expense from early payment discount)
Payroll Liability
Credit Discounts: ?
These examples can only be utilized properly when there are General Ledger accounts for each source. This way, you are tying multiple General Ledger accounts together to show the complete picture of how and where exactly everything came from.
Print List
Print List button send a listing of accounts to the workstation's report printer.
