How to manually insert a Consolidated Invoice into IOR to reprocess
IOR Control Files - TAIORCOMMPAUSE.txt
| | Note: This same procedure can be applied to other communicating vendors just place the "invoice file" received from selected vendors communication into the root folder to be processed.
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Purpose
If a communicating vendor invoice did not get processed into a consolidated invoice during the IOR process, the control file, TAIORCOMMPAUSE.TXT will allow the user to start the communcations process with the communicating vendor and pause the system to allow the placement of the consolidated invoice file in the appropriate folder, and have the system continue with the processing of the consolidated invoice file.
Related Topics
xxxxxx.OIN - Orgill’s consolidated invoice file for the received inventory
Communicating Vendor communications
Context
The following example of this process is clearly outline for Orgill
During Orgill communications, TransActPOS downloads and then copies the received files into the Data01\Orgill-Data\Year\Month\Day directory structure. Each time that the Orgill communications starts the Data01\Orgill-Data folder is cleared of existing files. After the download, the files which are present in the Data01\Orgill-Data folder are processed.
If a xxxxx.OIN file was not properly processed but copied to the data folder, the system can be paused right after the download is complete and before the files within the folder are processed.
The TAIORCOMMPAUSE.TXT file signals the system to stop processing and allows the user to place the “missing” xxxxx.OIN file into the Data01\Orgill-Data folder. Once the file is placed, the user clicks on the pause notification button thus allowing the system to proceed thus processing the OIN (consolidated invoice) for the store.
How To
1. Locate a copy of the unprocessed xxxxxx.OIN in the dated folder structure.
2. Within the root of the TransActPOSServer folder create a text file with the following name. TAIORCOMMPAUSE.TXT
3. Go to Options > IOR Menu
4. Select Orgill, Inc.
5. Select Communications
6. Select Invoices and Item Maintenance
7. Select Start
8. With the TAIORCOMMPAUSE.TXT in place, the system will pause with the following prompt.
9. At this time, copy the xxxxx.OIN file from the Data01\Orgill-Data\Year\Month\Day folder to the Data01\Orgill-Data folder using File Explorer.
Data01\Orgill-Data folder
10. With the copy completed, return to the Program Pause screen and select OK. The system will then process the xxxxx.OIN file and create the consolidated invoice information.
11. Evidence of the invoice is seen within the following screen which shows the Importing Item promp
12. After the process has been completed, confirm that the consolidated invoice has been received.
13. Select Reports > Receipt Reports
14. Select the appropriate Consolidated Invoice to report.
15. Select Complete Invoice to view its contents
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16. This completes the task.
