Rental Manager Pg 4

This page allows you to alter some of the default values in the fully integrated rental system.

Rental Rates Utilized (Required rates of all items)

The rates enabled here are the rates your store will use. Any rates that have a check next to them here MUST have a value on every rental item for that rental rate.

Hourly, 4 Hours, Day (8 Hrs), Over Night, 24 Hours, Weekend, Week, Month (4 Wks) and Holiday

3 Hour Cumulative Rate (Straight time no allowances)

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If the "3 Hour Cumulative Rate (Straight time no allowances)" is grayed out, the required TransActPOS Data structure version is not at least 4.0083. To resolve this issue, run the TARepair application as described System Resources > TARepair > Updating Data Structures.

With the TARepair > Update completed, the required database structures required for the 3 Hour Cumulative Rate are now present and the option is now available.

By definition "Cumulative" means increasing or increased in quantity, degree, or force by successive additions. Within the context of TransActPOS and the Rental module, the following example clarifies the use of the 3 Hour Cumulative Rate.

	Per hour Rates	Accumulated Total	1 Minute Late
First Hour	$1.00	$1.00	$31.00
Second Hour	$30.00	$31.00	$131.00
Third Hour	$100.00	$131.00	$231.00
Fourth Hour	$100.00	$231.00	$331.00
Fifth Hour	$100.00	$331.00	$431.00

3 Hour Cumulative Rate items are setup as Serialized Rental Items

Example: Concrete Trailer

A Serialized Rental item addresses unit specific rental issues regarding the availability of a specific rental unit.

Non-serialized rental item reservations do not address late returns or down for repair issues since a specific piece of equipment is cited within the rental contract.

A serialized rental item allows one of the rental units to be scheduled for a future scheduled rental since the serialized schedule of Concrete Trailers knows the total number of units that are available within the TransActPOS Rental Schedule. When the customer arrives to pick up the concrete trailer, the list of the current available units is presented allowing the user to select the specific Unit ID that will be picked up by the customer. If the unit is assigned to the customer, then customer connects to the unit, and then suddenly there is a problem with the trailer, the customer's contract can be changed to a different serialized concrete trailer. The problematic concrete trailer can be assigned to a service ticket that in-turn takes it out of the current available inventory of concrete trailers.

Utilize Rental Calendar

Enabling this option will load the new rental calendar every time Rental is selected from the main menu.

Utilize Rental Wizard

Enabling this option will allow the use of the rental wizard that steps the user through the various screen to quickly create a reservation and rental contact.

Use Version 2 of Rental Wizard

Enabling this option will allow the use of multiple Rental Units and selecting how many are included for free. This is setup under the Rent Units on a Rental Item in Inventory Control

Use Time Selection with 4 and 8 Hour Options

More information to come

Allow invalid rental times and stock levels

Checking this option allows you to have conflicts in rental times and stock levels of rental inventory.

I.D. required for rental (Drv. Lic., Other ID or Employed by)

Enabling this option requires the rental customer to show/have correct identification at the time of rental. This includes driver's license, other ID, or employed by ID.

Require all customer address information

Checking this option requires that the customer address information is complete when creating a rental contract.

Generate Service Ticket first for rental items (Required Service module)

With the TransActPOS Service Ticket module activated within the system, a Service Ticket will be created automatically when a Rental Contract is created.